Plan Your Booth

Welcome to the "Plan Your Booth" section designed to help you through the exhibit planning process. Use the dropdown sections below to order everything you need for your booth and to register your booth personnel.

For more in-depth information or to order online, please refer to the Freeman online Exhibitor Service Manual (ESM) or click the links below to view and download PDF forms.

Take advantage of discount pricing when ordering your exhibitor services online by March 11, 2019!

EXHIBITOR MOVE-IN

Monday April 1, 2019, 2 - 5 p.m. (Booths 300 sqft or larger only)

Tuesday April 2, 2019, 8 a.m. - 2 p.m.
All exhibits must be fully installed by Tuesday, April 2, 2019 at 2:00 p.m.

EXHIBIT HOURS
Tuesday April 2, 2019, 3 - 7 p.m.
Wednesday April 3, 2019, 1 - 5 p.m.

EXHIBITOR MOVE-OUT
Wednesday April 3, 2019, 5 - 9 p.m.
Thursday April 4, 2019, 8 a.m. - 12 p.m.

PLEASE NOTE: Overtime charges for labor and material handling will apply Monday through Friday from 5 p.m. to 8 a.m. and all day on Saturday, Sunday and Holidays. Please refer to the appropriate order form(s) for rates.

Please make time to review these regulations to help alleviate any on-site issues and costly changes to your booth. 

If your booth does not meet these specifications, you must submit a rendering of your display to Show Management for review. All booths, regardless of size are required to follow these guidelines. For questions regarding booth specifications, please contact Show Management at 972-536-6304. To avoid additional costs (i.e. design cost or tear down of an unapproved structure) please obtain written approval before beginning production or construction of multi-story or covered exhibits. For advance approval and additional information please e-mail Jennifer Holden

If you plan on shipping any materials for your booth, please use the shipping labels below.

Shipping to the Advance Warehouse

The Advance Warehouse will accept shipments between March 4 – March 26.

Shipping to Show Site

The Mirage will begin accepting shipments on April 1, 2019. Should your materials arrive prior to that date, the hotel may turn it away.

Shipping & Material Handling PDF Forms

Furniture, material handling and/or carpet can be ordered directly through Freeman.

Download PDF order forms:

To order a lead retrieval device to capture details and demographics for attendees that visit your booth, download the lead retrieval form, fill it out, and send directly to Cvent, the official registration vendor for the 2019 ISS World Expo.

The primary contact will receive an e-mail from our registration provider, Cvent, containing details on how to register their booth staff for the show. The primary contact will be provided with their booth/company ID and confirmation number to register their personnel. Each person who will set up, work in or tear down the booth will need to register for an exhibitor badge. The allotment will be calculated based on the booth size.

If the primary contact have any questions after receiving the e-mail from Cvent, please contact 833.867.4025 or informasupport@cvent.com, and we'll be happy to help!

Attendees read your online profile and access your contact information before, during, and after the event. To review and revise your online exhibitor booth profile, you'll simply follow the directions below:

  • Log into your Exhibitor Dashboard using your Company eCode
  • Within your dashboard, click on the Booth Profile icon
  • Update your booth description, contact information, and social media links

In order to add your logo, press releases, show specials or product videos to your profile, fill out and submit the Media Upgrade form. If you have any questions about the media upgrade or submitting materials, please contact Luis Alvarez.

Operations Manager

Questions about booth furnishings, order forms, or vendors?

Contact Jennifer Holden
E-mail Jennifer
972-536-6304